Capture Physical Meetings and Calls with Simply

Not every recruitment conversation happens behind a screen. You meet candidates at a coffee shop around the corner. You call from the car between client visits. You walk the office floor with a hiring manager while on the phone with a candidate. These are the conversations where the best information often surfaces. And they're exactly the conversations most recruiters don't record.

Why not? Because their tools only work for video calls via Google Meet or Microsoft Teams. The moment you close your laptop, you're on your own. Notes on a napkin. A half-recorded voicemail to yourself. Or the classic: "I'll remember that." (Spoiler: you won't.)

Simply solves this with a mobile app designed for exactly these situations.

The forgotten conversations: physical and mobile

According to LinkedIn research, about 40% of first contact moments with candidates happen by phone. For experienced recruiters in niche markets, this percentage is even higher. And then there are physical meetings: coffee chats, office visits, trade shows, networking events.

These conversations often yield richer information than structured video calls. A candidate is more relaxed in an informal setting. They share more personal context. They tell you things they wouldn't say in a formal video interview.

But if you don't capture that information, it's as if the conversation never happened. Your CRM stays empty. Your colleagues don't know what was discussed. And when you try to type the summary from memory three days later, you miss half of it.

How the Simply mobile app works

The Simply app is available for iOS and Android. After installing and connecting with your CRM integration, here's how it works:

Recording physical conversations

You're sitting across from a candidate in a coffee shop. You open the Simply app, tap record, and place your phone on the table. The app records the conversation through your phone's microphone. Afterward, Simply processes the conversation exactly like it would a video call: transcription, summary, data extraction.

Audio quality is surprisingly good, even in environments with background noise. Simply's AI is trained on real conversation conditions, not studio silence. So even in a busy restaurant, the system picks up voices well.

Recording mobile phone calls

You're calling a candidate from the car. Instead of using your regular phone app, you call through the Simply app. The conversation gets recorded and automatically processed afterward. You don't need to do anything else.

VOIP with your own mobile number

Here's a feature that surprises many recruiters: Simply offers VOIP functionality with dedicated Dutch mobile numbers. You can call and be called on a business number directly connected to Simply. The candidate sees a regular mobile number and notices no difference. But you get an automatic summary and data extraction after every call.

This is particularly useful for recruiters who make a lot of calls. No need to install a separate recording system or set up complex call routing. Just call through Simply, and everything gets captured.

From mobile conversation to CRM in minutes

What happens after the conversation is identical to the video call process:

• The recording is securely uploaded to Simply's servers
• The AI generates a transcription and summary

Structured data is extracted (contact details, salary, availability, skills)

• Everything gets written to your CRM

And just like with video calls, every sentence in the summary is clickable and traceable to the source. No black box. Full verifiability.

Real-world scenarios

The coffee intake

Monday morning, 9 AM. You're at a coffee shop with a senior Java developer you reached out to on LinkedIn. The conversation goes well. The candidate talks about three projects, mentions specific technologies, and says they won't be available for two months but might start earlier for the right project.

Without Simply: you try to remember everything, type a brief note in your CRM afterward, and probably miss the nuance about the flexible start date. With Simply: you open the app, tap record, and focus entirely on the conversation. An hour later, the complete summary is in your CRM, including all mentioned technologies, the salary expectation, and that one remark about the start date.

The car-ride call

Tuesday afternoon. You're driving from client A to client B and have half an hour. You call a candidate you've been trying to reach for three attempts. They pick up. You have a great twenty-minute conversation. They're enthusiastic, available, and their salary expectation fits.

Without Simply: you try to remember key points while driving. Dangerous and ineffective. With Simply: you call through the app. The conversation gets recorded. By your next coffee stop, the summary is already ready.

The trade show contact

Wednesday. You're at a recruitment fair and strike up a conversation with an interesting candidate. You don't have your laptop, just your phone. With the Simply app, you record the conversation. The next morning, the contact is complete in your CRM, including the conversation report.

Privacy and consent for mobile recordings

Recording conversations requires consent. This applies to video calls, but certainly also to mobile and physical conversations. Simply helps by providing clear notifications at the start of each call. The app is designed with privacy as a starting point and is fully GDPR-compliant and ISO 27001-certified.

For phone calls through Simply VOIP, the candidate hears a brief notification at the start that the call is being recorded. For physical meetings, you can inform the candidate yourself, supported by a short consent text the app provides.

All recordings are stored encrypted. You decide how long recordings are retained. And candidates can request to see what has been recorded about them.

Offline mode

What if you don't have a stable internet connection? The Simply app can store recordings locally on your phone. As soon as you're back online, the recording is automatically uploaded and processed. Handy for conversations in basement restaurants, construction sites, or areas with poor coverage.

Integration with your desktop workflow

The mobile app isn't a separate island. It's part of the same Simply platform you use on your desktop. Whether you record a video call on your laptop, a phone call through the mobile app, or a physical conversation through the recording function, everything comes together in the same place. Your AI summaries look identical regardless of the recording channel.

This means your colleagues don't need to know which channel a conversation was conducted through. They open the candidate record in the CRM and see the summary. Same quality. Same structure. Same clickable verification.

How mobile recording replaces your conversation notes

Many recruiters still rely on handwritten notes or quick voice memos after a physical meeting. The problem: those notes are subjective and incomplete. You remember what stood out, not what was actually said. With the Simply app, the entire conversation is captured and automatically processed. The AI recognizes whether it was an intake, screening, or deep-dive conversation and adjusts the summary accordingly.

In practice, this means that after a coffee meeting with a candidate, you immediately have a structured overview. Relevant experience, salary expectations, availability, and motivation are neatly organized in your CRM. No more evening work to process notes. No risk of forgetting a important detail when passing feedback to the hiring manager.

For recruiters who are frequently on the road, there's another advantage: the VOIP feature works with regular mobile numbers. Candidates notice nothing about the recording beyond the required notification. You call just as you always do, but every conversation is automatically processed into usable data.

The combination of mobile recording and automatic processing fundamentally changes how you work as a recruiter. You no longer have to choose between being present in the conversation and taking notes. You do both, without compromise. The app runs in the background, the AI handles the processing, and you focus on what you do best: making a genuine connection with the candidate.